About the Company
Melbourne Airport (operated by Australia Pacific Airports Corporation) is one of Australia's premier transport hubs and Victoria's gateway to the world. APAC is a majority Australian-owned private company that also operates Launceston Airport.
About the Role
Melbourne Airport is undertaking a once-in-a-generation transformation, including delivery of the Melbourne Airport Third Runway (M3R) Program — a nationally significant project that will strengthen Victoria's aviation capacity and support future economic growth. As Documents & Records Administrator, you will play a critical role in ensuring the integrity, accessibility and governance of project information across the M3R Program, working closely with the Commercial Director and a broad network of project stakeholders, contractors and delivery partners.
Key Responsibilities
- Manage document control and records management systems across Melbourne Airport, contractors and project partners, ensuring information is accurate, secure and readily accessible.
- Maintain the integrity, governance and lifecycle management of project documentation in line with project procedures and organisational requirements.
- Monitor and coordinate time-critical correspondence, approvals and document workflows, ensuring key deadlines are tracked and met.
- Provide advice and support to project leaders on document management processes, workflow efficiencies and governance requirements.
- Administer document management systems, including user access, onboarding, training and ongoing system compliance.
- Work closely with contractor and stakeholder document control teams to promote consistent information management practices across the program.
- Support the broader project team by ensuring records can be efficiently stored, retrieved and managed throughout the life of the project.
Essential Requirements
- Demonstrated experience in project document control and records management within major infrastructure, construction or capital delivery environments.
- Experience working alongside Tier 1 contractors within a principal-side project environment.
- Exposure to large-scale, multi-billion-dollar projects with complex stakeholder structures.
- Strong knowledge of contemporary document management systems and records management principles.
- The ability to manage competing priorities and maintain accuracy within a fast-paced project environment.
- Well-developed stakeholder management and communication skills.
Benefits
- Free access to Higher State, the on-site Fitness Club & Wellness Hub.
- Airport car parking 24 hours/365 days a year for both business and personal use.
- Hybrid flexible working arrangements.
- Airport Holiday and Wellness Day, additional days of leave.
- Discounted onsite childcare at Creative Garden Early Learning.
- Mental health and well-being initiatives, including Employee Assistance Program (EAP).
- Long-term career and professional development opportunities.