About the Role
Jet Aviation Defence is seeking an organised and proactive Administration Assistant to support the Senior Maintenance Manager and the effective administration of the PC-21 Programs at RAAF Base Williamtown. This is a full-time, Monday-to-Friday position working 38 hours per week, offering an annual salary of AUD$70,000 plus Super plus Military Bonus. The successful candidate will play an important role in supporting site administration, employees, suppliers, customers and contract stakeholders within a professional aviation and defence environment.
Key Responsibilities
- Provide day-to-day administrative support, including managing telephone calls and enquiries, coordinating visitor base access, preparing meeting minutes, filing and archiving documents, and producing reports and presentations
- Complete Word, Excel and PowerPoint tasks, including data entry and reporting
- Manage monthly timesheets and ensure employee time registration is entered and confirmed daily
- Complete time-critical fortnightly time-registration reconciliations to support accurate payroll reporting
- Purchase and maintain records for office supplies, staff amenities, uniforms and personal protective equipment
- Support supplier engagement, invoice management, site deliveries and collections, and the repair, calibration and overhaul of tooling and support equipment
- Assist with the management of held support equipment and deployment mobilisation activities for Williamtown and Edinburgh
- Maintain local registers, including asset, facility key, postal and uniform registers
- Administer local employee security requirements, including permanent base passes, police checks and ASIC passes
- Support recruitment activities in conjunction with the Human Resources Manager
- Coordinate local travel arrangements, including accommodation, hire cars, flights and expenses
Essential Requirements
- A Certificate II or higher in Business Administration
- Strong analytical skills and excellent attention to detail
- Effective problem-solving, prioritisation and time-management skills
- Excellent written and verbal communication skills
- Basic competency in Microsoft Office applications, including Word, Excel and PowerPoint
- A customer-focused approach and professional manner
Benefits / What We Offer
- Build a career in aviation and defence while gaining valuable experience in a specialised and highly respected industry
- Make a meaningful contribution supporting the PC-21 Programs at RAAF Base Williamtown
- Annual salary of AUD$70,000 + Super + Military Bonus
- Regular weekday hours, Monday to Friday, 38 hours per week
How to Apply
Applications must include acknowledgement of current legal right to work in Australia, a cover letter (1-2 pages max), and an updated resume.