Executive Coordinator Training & Support

Mō te tūnga | About the role

Join the Training and Support (Air Staff) team and contribute to the effective delivery of RNZAF capability through coordination and executive support and contributing to RNZAF vehicle fleet management. In this varied role, you will provide administrative and research support, help manage RNZAF vehicle fleet activities, coordinate meetings and events, and build strong working relationships across NZDF and external agencies.

• Provide coordination and administrative support to the T&S (Air) team
• Coordinate meetings, events, reports and organisational projects
• Maintain systems, records and key operational information
• Help manage the RNZAF vehicle fleet
• Develop strong stakeholder relationships across NZDF and government
• Contribute to the effective delivery of RNZAF capability and support services

The salary for this role ranges from $74,124 - $82,239, inclusive of a 4% superannuation contribution. Appointments within this range are based on skills and experience.

Ngā pūkenga me ngā wheako | Skills and Experience

We are seeking a highly organised and proactive coordinator who can manage competing priorities while maintaining a high level of accuracy and customer service.

• Strong organisational, communication and stakeholder management skills
• Experience providing high-quality coordination and administrative support
• Advanced Microsoft Office skills, particularly Outlook and Excel, with the ability to manage information and records effectively
• Ability to use initiative, exercise sound judgement and manage competing priorities.
• Hold a class 1 Full Driver’s Licence

Nōu te rourou | What's in it for you

Safeguard your loved ones with a fully funded life cover of up to $300,000 and critical illness protection. Other benefits include discounted additional insurances, free will services and savings schemes for the Defence community. Get expert financial guidance and mortgage broker services. Find all our benefits and more on the Force 4 Families website.

NZDF champions diversity and inclusivity, valuing every member and fuelling their success. We embrace uniqueness, understanding that diverse teams drive creativity, innovation, and excellence. With an open door to all – irrespective of gender, ethnicity, ability, age, or family dynamics – NZDF offers a flexible, empowering work environment. Join us in shaping a brighter future, where everyone thrives.

Me pēhea te tuku tono | How to Apply

Applications close on Tuesday 20 October 2026.

Use the Apply button, where you’ll be directed to the Defence Careers website.

Please Note

• All applications must be made online, via the Defence Careers website. Each listing contains the Position Description.
• Your cover letter will be a key part of our selection process, so please highlight how your experience relates to the key activities outlined in the Advert and Position Description.
• Applicants will be required to undergo a pre-employment drug-screening test prior to any offer of employment being made.
• NZDF Employees/Members – please apply internally via the HR Toolkit; this will ensure that you are visible as an internal candidate.
• NZDF Contractors – please apply via the Defence Careers website.
• NZDF Reserves – please apply via the Defence Careers website if you cannot access the HR Toolkit.

Security Clearance

To be eligible for the required level of government security clearance with the NZ Defence Force, you need to meet certain citizenship and residency criteria. Here’s what you need to know:

Higher Level Security Clearance

• You must be a New Zealand citizen or you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa.
• At minimum, you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa, and you must be a citizen of and have lived in Australia, Canada, United Kingdom, United States of America or New Zealand continuously for the last ten (10) years.
• You must have a ten (10) year background history that can be verified and assessed appropriately by the NZ Security Intelligence Service (NZSIS) to determine if you are suitable for a security clearance at this level.

If you do not meet the minimum criteria, unfortunately, your application will not be accepted. We do welcome your application at a time when you will meet the requirements.