Regulatory and External Affairs Officer

Job Summary

The Regulatory and External Affairs Officer is responsible for assisting in regulatory compliance, documentation management, and coordination with relevant aviation regulatory authorities and external stakeholders in support of Laminar Aviation’s flight training operations. The role assists in ensuring that company records, applications, permits, certifications, and other regulatory documents are properly prepared, submitted, monitored, and maintained in accordance with applicable Civil Aviation Regulations, company policies, and regulatory requirements.

The position also supports communication and coordination between Laminar Aviation, relevant government agencies, aviation regulatory authorities, and internal departments to facilitate regulatory processes, address documentation requirements, and ensure compliance with applicable standards. The role requires strong organizational and administrative skills, attention to detail, and a willingness to assist in interpreting and implementing regulatory requirements relevant to aviation training operations.

Key Responsibilities

• Assist in coordinating with the Civil Aviation Authority of the Philippines (CAAP), relevant government agencies, and other external stakeholders regarding regulatory requirements, documentation, applications, certifications, approvals, and other official matters.
• Assist in the preparation, review, submission, monitoring, and follow-up of regulatory documents, applications, permits, certificates, and other compliance-related records required for Laminar Aviation’s operations.
• Serve as a point of contact for regulatory and external affairs inquiries, ensuring that communications, requests, and documentation requirements are properly coordinated and addressed.
• Organize, maintain, and update regulatory records, correspondence, licenses, certificates, approvals, and other official documents, ensuring proper filing, traceability, confidentiality, and accessibility when required.
• Monitor regulatory submissions, pending applications, renewal dates, and documentary requirements, and coordinate with concerned personnel to ensure timely completion and follow-up.
• Assist in monitoring applicable Philippine Civil Aviation Regulations (PCAR), particularly PCAR Part 3 and other relevant provisions governing aviation training operations, as applicable to the company’s approved activities.
• Assist in identifying applicable regulatory requirements and communicating relevant updates, compliance obligations, and documentary requirements to concerned internal departments.
• Coordinate with internal departments to gather required information, prepare supporting documents, and facilitate compliance with regulatory directives, requests, inspections, audits, and other official requirements.
• Assist in preparing official letters, reports, presentations, correspondence, and other documents for submission to regulatory authorities, government agencies, and external stakeholders.
• Support the implementation and maintenance of the company’s Quality Management System (QMS) and Safety Management System (SMS) by ensuring compliance with applicable policies, procedures, documentation standards, and assigned responsibilities.
• Assist in coordinating meetings, consultations, inspections, and other engagements with regulatory authorities and external stakeholders, as necessary.
• Maintain professional communication and working relationships with regulatory authorities, government offices, industry stakeholders, and other external parties.
• Perform administrative, coordination, and other related duties as may be assigned by supervisors from time to time.

Qualifications

• Bachelor’s degree in Aeronautical Engineering, Aviation Management, Business Administration, Public Administration, or a related field.
• A degree in Aeronautical Engineering is preferred.
• At least 1–2 years of experience in regulatory compliance, administrative support, documentation management, external relations, or a related role is preferred.
• Experience in the aviation industry, particularly in flight training operations or coordination with aviation regulatory authorities, is an advantage.
• Basic knowledge of Philippine Civil Aviation Regulations (PCAR), CAAP requirements, and aviation regulatory processes is preferred.
• Strong organizational, documentation, and records management skills, with keen attention to detail.
• Good written and verbal communication skills, including the ability to prepare professional correspondence, reports, and official documents.
• Good coordination and interpersonal skills, with the ability to communicate professionally with internal departments, government agencies, and external stakeholders.
• Ability to monitor deadlines, track regulatory requirements, follow up on pending submissions, and manage multiple tasks efficiently.
• Proficient in Microsoft Office applications and electronic document management systems.
• Willingness to learn, interpret, and comply with applicable aviation regulations, regulatory directives, and company policies and procedures.
• Demonstrates professionalism, integrity, discretion, and accountability when handling confidential information and official correspondence.