Executive Assistant & Purchasing Support

About Adelaide Airport Ltd

Adelaide Airport Ltd (AAL) is the gateway to South Australia and the fifth-largest airport in Australia. AAL has recently announced $1 billion in capital investment over the next five years, covering significant aviation and technology infrastructure upgrades in addition to commercial property developments across both its Adelaide and Parafield Airport sites. AAL is an unlisted public company owned by long-term superannuation funds, and is a proven leader in sustainability, diversity and inclusion, and flexible workplace arrangements.

The Role

We are seeking a highly organised and capable Executive Assistant and Purchasing Support professional to join our Technology and Innovation team. Reporting to the Executive General Manager Technology and Innovation, this varied role provides high-level executive, governance and business administration support to the EGM and the broader Technology and Innovation business unit, and coordinates purchasing, procure-to-pay and related financial administration activities across the team.

Key Responsibilities

• Provide high-level executive support including diary management, correspondence, meeting coordination and travel arrangements
• Prepare and coordinate presentations, reports, briefings and meeting materials
• Coordinate monthly reporting, Board and Executive papers, tracking deadlines and managing document version control
• Maintain action registers, reporting schedules, calendars and follow-up actions
• Support onboarding and offboarding activities for employees and contractors
• Coordinate purchase requisitions, purchase orders, goods receipting and related procure-to-pay activities
• Support budget coordination, expenditure tracking and financial administration activities
• Verify invoices against purchase orders, contracts and receipting records and assist with resolving discrepancies
• Liaise with internal stakeholders, corporate functions and suppliers to coordinate information and support business outcomes

About You

• Relevant qualifications in Business Administration, Finance, Commerce, Executive Assistance or a related discipline highly regarded
• Demonstrated experience in executive assistance, business administration, purchasing/procure-to-pay, finance or contract administration
• Experience supporting a senior executive, leadership team or business unit within a corporate, operational, infrastructure or technology environment
• Strong experience managing competing priorities, reporting deadlines and stakeholder requests with a high degree of independence
• Experience coordinating procurement and purchasing processes including purchase orders, invoice verification and approval workflows
• Experience preparing reports, presentations, Board papers and briefing materials
• Strong attention to detail and experience maintaining registers, expenditure trackers and reporting schedules
• Proficiency with Microsoft Office and the ability to quickly learn new systems

Desirable

• Experience with TechnologyOne, DocuSign CLM or similar finance, procurement or contract management systems
• Experience administering commercial agreements and monitoring contract obligations
• Familiarity with procurement policies, delegations of authority and supplier engagement
• Experience supporting tender, quotation or supplier evaluation activities

How to Apply

Applications close 11 November 2026. To apply, please submit your application via Adelaide Airport's careers portal.