Warehouse Executive

About the Role

The Warehouse Executive is responsible for managing end-to-end logistics operations to ensure the safe, compliant, and efficient movement of engines, modules, parts, accessories, and FCU/ HMU. The role plays a critical part in maintaining operational continuity while ensuring strict adherence to HSE standards, export control regulations, and customs compliance in a highly regulated aviation environment.

Essential Duties and Responsibilities

Warehouse Management

• Responsible to meet key performance indicators (KPIs) related to supply chain activities.
• Perform end-to-end warehouse operations, including receiving, inspection, storage, and issuance of parts
• Ensure all materials meet airworthiness requirements and are properly documented (e.g., certificates, traceability records)
• Supervise and guide warehouse assistants to ensure accuracy and efficiency in daily tasks
• Maintain and monitor inventory using ERP systems
• Conduct cycle counts, audits, and reconcile discrepancies in stock
• Monitor shelf life, calibration status, and storage conditions of components
• Ensure compliance with aviation regulations and standards
• Handle non-conforming materials, quarantine processes, and reporting

Freight Management

• Liaise with freight forwarders for shipment execution
• Evaluate freight options balancing cost, urgency, and compliance requirements
• Monitor shipment status and proactively resolve delays or disruptions

Customs, Export Control & Compliance

• Prepare and validate shipping documentation (commercial invoice, packing list, AWB, permits)
• Ensure compliance with customs regulations, trade compliance, and export control requirements
• Maintain accurate and auditable documentation to support internal and external audits

Health, Safety & Environment (HSE) & Others

• Ensure all logistics and warehouse activities comply with company HSE policies and regulatory requirements
• Participate in risk assessments, incident reporting, and corrective action implementation
• Promote a strong safety culture within logistics and warehouse operations
• Support internal and external audits, including documentation and corrective actions
• Identify process improvement opportunities to enhance efficiency and reduce errors
• Provide other ad-hoc duties if required by Supply Chain Manager

Requirements

• Diploma or Degree in Logistics, Supply Chain, Aviation Management, or related field
• 3–6 years of relevant warehouse/logistics experience, preferably in aviation or aerospace
• Strong knowledge of aviation material handling and documentation requirements
• Hands-on experience with ERP/WMS systems (e.g., SAP)
• Certified forklift operator
• Certified Dangerous Goods (DG) Handler – Air Transport (IATA Regulations)
• High attention to detail and strong organizational skills

Preferred Skills

• Experience in Maintenance, Repair & Overhaul (MRO) environment
• Familiarity with aircraft parts, tooling, and ground support equipment
• Knowledge of hazardous materials and controlled inventory handling
• Forklift license or relevant warehouse certifications
• Strong problem-solving and process improvement mindset

Key Competencies

• Leadership and team coordination
• Accuracy and compliance focus
• Time management and multitasking
• Communication across departments
• Analytical and problem-solving skills