Program Administrator / Business Support

About the Role

Responsible and accountable to manage the end-to-end Protégé Program of Airbus Malaysia, from sourcing, selecting, monitoring, training and exiting. Administer program effectiveness and participants' performance/discipline. Be the interface to PROTEGE Secretariat of the Ministry of Entrepreneur and Cooperatives Development (MECD) for all PROTEGE matters, and support selected ADS Malaysia ICP initiatives, engagements and operational activities as requested by ADS KAM Malaysia.

Key Responsibilities

• Identify, select and hire the best quality Protégé candidates as required by Hiring Managers
• Work closely with other Hiring Managers to understand the Protégé participant requirements
• Maintain Protégé participants' leave records and generate monthly allowances for payroll and claims processing
• Plan and identify internal & external training for Protégé participants according to Protégé Program Framework
• Coordinate internal & external training for the development of graduates based on the Protégé Program Framework
• Upkeep and update reports and the web portal for the Protégé Program with the Secretariat, Government and local stakeholders including Government Ministries and Agencies
• Monitor Protégé Program performance and highlight issues to relevant stakeholders
• Monitor, update and record initial & continuation program details for audit purposes
• Keep performance records of participants and present progress reports to Management
• Support ADS ICP engagements and stakeholder meetings, prepare meeting minutes and follow-up actions
• Support and monitor selected ADS ICP projects planning, execution and progress reporting in Malaysia

Key Deliverables

• Deliver the Program's annual enrollment of 35-40 PROTEGE participants
• Positive internal and external stakeholder feedback on PROTEGE implementation
• Adhere to the PROTEGE annual budget and ensure all allowances, expenses and invoices are recorded and issued according to schedule
• Obtain at least 1 BLUE Code Letter from the MEDAC Secretariat

Essential Requirements

• Minimum level of education: Degree in Human Resource Management, Business Administration, Engineering or equivalent
• 5 years' experience in managing large human capital development, ICP programs and dealing with government entities/agencies would be considered an advantage
• Experience in project management, stakeholder management, ICP, and familiarity with engineering/technology
• Good command of English and Bahasa Malaysia, spoken and written
• Team player, able to work successfully as part of a team; independent and resourceful
• Self-motivated with good interpersonal skills, leadership and autonomy
• Passionate in People Development; analytical minded; event management skill; stakeholder management awareness; problem solver